We attach great importance to the protection of personal data, especially because we use it to improve the quality of services and information for our visitors. The GDPR regulation, as adopted by the European Union, imposes high standards concerning the collection and keeping of personal data, in addition to outlining your rights to personal data access, erasure and much more. Based on the legislation in force and by considering the importance that we attach to this topic, we hereby provide you with some basic information concerning the security of your personal data and your rights as a data subject. Please read this information carefully before consenting to the collection and processing of your personal data.
What is personal data?
Personal data is any information relating to an identified natural person, i.e. an individual, irrespective of the form in which it is expressed. Basically, it is the information that leads to the identification of a particular person (e.g. name and surname, e-mail address, etc.).
The controller of personal data on the luka-kp.si website is the company Luka Koper, d.d., Vojkovo nabrežje 38, 6501 Koper, registration no. 5144353, tax no. SI 89190033.
Data Protection Officer’s contact details
The Data Protection Officer, appointed by the company Luka Koper d.d., can be contacted by e-mail at firstname.lastname@example.org or at the following address: Luka Koper d.d., Vojkovo nabrežje 38, 6501 Koper. Information about our Data Protection Officer is available at https://www.luka-kp.si/en/company/employees/data-protection/
Where and for how long is your personal data stored by us?
The personal data you submit to us electronically is stored either on dedicated servers hired by us from our web-hosting providers, or by companies whose tools are applied by us. For example, the e-mail communication-tool provider stores address data. We store the collected personal data until the moment you inform us that you no longer agree with the storage and processing of your personal data or for no longer than is necessary for the purposes for which the personal data is processed, or to comply with the legal requirements.
Purposes of the collection, processing and application of personal data
We collect and process the submitted personal data for the following purposes:
1) communicating (in newsletter form) new services, achievements, changes in business processes, etc. in the Port of Koper;
2) collecting information about the services of potential suppliers (log-in form for suppliers);
3) reporting irregularities;
4) issuing the permits required to access the Port of Koper or to visit the port on a guided tour; and
5) for hiring purposes, based on submitted job applications; and
6) applications for sponsorships and donations. We process and store personal data until the data subject’s withdrawal of consent. An individual who subscribes to our newsletter can cancel our information services at any time by choosing the subscription termination link included in each newsletter.
To ensure safety, the communication on the emergency phone number of the Security-surveillance center (+386 5 6656 950) is recorded, as well as the VHF channels for vessel/port communication (channel 8) and on the VHF channel intended for internal railway transport.
Your personal data is collected, managed and processed by us exclusively for the purposes determined by law or based on your explicit consent. The data obtained by us based on your consent is primarily intended to communicate with you and improve our services. We do not transmit personal data to unauthorized third parties, and we do not transfer it to third parties or to international organisations.
Personal data obtained by us on the basis of consent is stored and processed until withdrawal of consent. In all other cases, we store and process personal data as long as this is necessary for meeting the aforementioned purposes and by considering the limitation periods imposed on activities related to personal-data processing.
Withdrawal of consent for personal-data processing
You are entitled to withdraw your consent for personal-data processing at any time. You can revoke the right for a particular purpose or for all purposes of personal-data processing to which you have consented.
To withdraw your consent for personal-data processing, you can send a statement by e-mail to email@example.com or by letter to the following address: Luka Koper, d.d., Vojkovo nabrežje 38, 6501 Koper.
In case of withdrawal of your consent to collect and/or process your personal data, all collected personal data to which the request for erasure applies will be erased or excluded from automatic processing.
Withdrawal of your consent to the processing of personal data does not affect the lawfulness of processing personal data relating to you until your withdrawal and the use of such personal data for statutory purposes.
Right to file a complaint with the supervisory authority
An individual has the right to file a complaint with the Information Commissioner of the Republic of Slovenia if he considers that his personal data is being stored or otherwise processed in violation of the applicable regulations governing the protection of personal data.
Your rights in the field of personal-data protection
An individual has the following rights in relation to personal-data processing:
- Right of access to personal data.
- Right to rectification.
- Right to erasure.
- Right to restriction of processing.
- Right to data portability.
- Right to object.
Right of access to personal data
You are entitled to obtain confirmation of whether your personal data is being processed and to access your personal data at any time. In addition, you have the right to obtain the following information: the purposes of the processing, the categories of personal data concerned, the recipients to whom your personal data have been or will be disclosed, the envisaged period for which your personal data will be stored, and the source of personal data.
Right to rectification
You have the right to obtain from us without undue delay the rectification of any inaccurate personal data. Taking into account the purposes of the processing, you have the right to have any incomplete personal data completed, including by means of providing a supplementary statement.
Right to erasure
You are entitled to obtain from us the erasure of your personal data without undue delay when you object to our data processing performed on the basis of legitimate interest, when you object to data processing for direct marketing purposes, or when you withdraw your consent.
Right to data portability
You can request the restriction of your personal-data processing at any time due to data inaccuracy, termination of the processing purpose, or the filing of an objection.
Right to restriction of processing
You can request at any time that we submit to you your personal data processed by us. In addition, you have the right to transmit that data to another controller.
Right to object
Any use of your personal information for informational or promotional purposes requires your explicit consent. In the event that you receive information or commercial promotional content based on your consent, you may at any time request in writing the termination of the use of your data for that purpose.
Important information regarding the processing of your personal data
We commit ourselves to processing all collected data only in the context of the aforementioned management purposes and/or processing of personal data in accordance with the Personal Data Protection Act and other relevant sectoral legislation as well as in accordance with Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data (GDPR).